Community Room
How to reserve our Community Room. Kennett Headquarters has a room that can hold 8 to 10 individuals. Open Space is available at all other locations.
DCL 2-8 MEETING ROOM POLICY
The purpose of this policy is to insure an orderly, peaceful and efficient use of library meeting rooms and equipment so as to accommodate and provide equal access to as many groups and organizations as is reasonably possible.The Director or other designated library staff member will schedule or reserve meeting rooms in accordance with the following conditions. The Board of Trustees of the Dunklin County Library will have the final authority in granting or refusing permission for the use of the rooms where conflicts arise between the proposed use of the library meeting rooms and the regulations outlined below.
1. Meeting rooms are available free of charge to groups and organizations whose membership is composed primarily of residents of Dunklin County.
2. Applications for the use of a meeting room should be made at least one week in advance either in writing, in person or via a telephone call.
3. Library sponsored programs will receive priority in the event of a scheduling conflict.
4. Under normal circumstances, an organization may not reserve a room more than one day a month. Additional days will be given consideration.
5. Library facilities may not be used for commercial purposes. Commercial programs represented or presented as informational, educational, or instructional must remain so, and presenters will make no direct solicitation of attendees to secure clients or customers for their commercial purpose.
6. Library facilities may not be used for political purposes. Individuals or groups presenting programs represented to be informational and/or educational must keep the meeting as such and will make no direct political solicitation of attendees.
7. Library facilities may not be used for religious purposes except under catastrophic circumstances.
8. Meetings will be open to the public and, normally, fees or collections for admission may not be charges. However, Programs conducted by educational institutions, including the Library, may pass charges for tuition and supplies to the registrant.
9. The purposes, objectives, or views of groups or organizations using the library meeting rooms will in no way be announced, advertised, or displayed so as to suggest that the organization, its mission, beliefs, or purposes are endorsed by the Library.
10. Meeting rooms will, normally, be reserved only during hours when the staff is regularly on duty, and must be concluded in time to vacate the building at the regularly scheduled closing. For special activities, arrangements may be made for after hour programs if a Library staff member can be available for building supervision during the activities.
After these special activities, sponsors must provide individuals to assist in the removal and storage of chairs, tables and other equipment provided.
11. Meetings must be conducted in a quiet, orderly manner.
12. No materials, equipment or furniture not belonging to the Library may be stored at the Library, and the Library will assume no responsibility if materials, etc., are left at the Library.
13. Access to Library owned equipment will be limited by availability and staffing. Requests for use of Library equipment should be made at the time of room reservation. Organizations using such equipment assume full responsibility for any damage to equipment while it is in their possession.
The Library Conference Meeting Room for non resident or commercial usage has a charge of $200 per day. Please make check payable to the Dunklin County Library.
DCL 2-8 a Request for meeting room:
Name of Organization:________________________________________
Contact Name and Address:____________________________________
Contact Phone Number:_______________________________________
Date requested:_____________________________________________
Type of Meeting:____________________________________________
Expected attendance:_________________________________________
I understand the request for a meeting room will be presented to the Library Board at the next scheduled board meeting for approval.
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